Conference Planning

Conference planning for your Association or Non-Profit with 100 or more people

Conference planning is much more than planning for a typical business meeting.  Engaging your attendees is your #1 job so they will want to continue to be part of your organization.  Your focus needs to be on the content -- let Montrose Travel save you time and money on all the other "moving parts" of the event.


SITE SELECTION - Let us do the shopping for you, organizing destination and property proposals best suited for your needs with the support of worldwide destination specialists.

HOTEL CONTRACT NEGOTIATION - We know how to negotiate the optimal agreement to save you money on sleeping rooms, meeting space, food and beverage and A/V while minimizing deposits, attrition clauses and penalties.

FOOD AND BEVERAGE COORDINATION - We can assist you with everything from meal selection to room set up.

HOTEL ROOMING LISTS - We will provide you with multiple report versions to suit everybody’s needs... you, the hotel, and the transfer company.

ONLINE REGISTRATION - From inviting guests to having them register to sending them confirmations, we can handle all your meeting planning needs to save you time.

PROGRAM ADMINISTRATION - Focus on achieving your goals while we handle the event planning and execution for you. Plus, Montrose Travel does not charge a standard management fee, or an upfront planning fee when rooms are involved.

Let our team of experts save you time and money, while you focus on the content for your event.

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Airline Refunds for Delayed Bags

August 17th 2016

A new law has made it mandatory for airlines to refund baggage fees for bags that have been delayed. Specifically, airlines must refund baggage fees automatically if luggage is delayed for more than 12 hours after a domestic flight arrival or 15 hours after an international flight. (On July 15, President Obama signed the Federal Aviation Admi...